What is Incident Reporting?
Most incident reports start the same way. Someone's hurt, the shift's ending, and the form's in a filing cabinet two sites away. By the time it's written up, half the detail has gone. Here the form sits on the phone of whoever's nearest. They record what happened, who saw it and how bad it looks, and attach photos before anyone's tidied the area.
RIDDOR 2013 is where people get caught out. Is a seven-day absence reportable? What about a dangerous occurrence where nobody was hurt? The system asks the questions regs 4 to 7 turn on, tells you if it's reportable, and fills the F2508 from what you've already entered. Investigations get an assigned owner, a logged timeline, and 5 Whys or a fishbone diagram to work the causes through.
Serious incidents reach the right people in minutes. A specified injury pings the duty manager and safety lead straight away, not when someone empties the tray on Monday. Over time the data earns its keep. You'll spot the same hand injury recurring on one line, or near misses piling up at a single loading bay, and deal with it before an inspector asks about your HSWA 1974 s2 duties.
Regulatory Compliance
- • RIDDOR 2013 - Reporting of Injuries, Diseases and Dangerous Occurrences
- • Health and Safety at Work Act 1974 Section 2
- • Management of Health and Safety at Work Regulations 1999 Regulation 5
- • ISO 45001:2018 Clause 10.2 - Incident investigation
Key Benefits
RIDDOR decision made on the spot, not after trawling the HSE site
F2508 pre-filled from the original report, so nothing's typed twice
Photos and witness accounts captured before the scene gets cleaned up
Timestamped audit trail that stands up to an HSE inspector or solicitor
Repeat injuries and near-miss clusters visible by site, line and shift
Ten-day and fifteen-day RIDDOR deadlines tracked, with reminders before they lapse
Features & Capabilities
Incident form works on a phone without signal and syncs when it reconnects
RIDDOR question set covering regs 4 to 8, with the reportability decision logged
F2508 and F2508A generated from the incident record for HSE submission
Investigation record with named owner, 5 Whys or fishbone template, and linked actions
Photo upload with device timestamp and location stored against each image
Witness statements signed on screen and locked once submitted
How It Works
Whoever's nearest logs the incident on their phone, with photos.
Answer the RIDDOR questions and the system records whether it's reportable.
If it is, review the pre-filled F2508 and submit it to HSE.
Assign an investigator, work through the causes, and raise actions.
Check each action's done, then sign the case off.
Frequently asked questions
- What is Incident Reporting?
- Log incidents from a phone, get the RIDDOR call right, and run the investigation without chasing paper.
- How does Incident Reporting work?
- Whoever's nearest logs the incident on their phone, with photos. Answer the RIDDOR questions and the system records whether it's reportable. If it is, review the pre-filled F2508 and submit it to HSE. Assign an investigator, work through the causes, and raise actions. Check each action's done, then sign the case off.
- What are the main benefits of Incident Reporting?
- RIDDOR decision made on the spot, not after trawling the HSE site. F2508 pre-filled from the original report, so nothing's typed twice. Photos and witness accounts captured before the scene gets cleaned up. Timestamped audit trail that stands up to an HSE inspector or solicitor.
- Which regulations does Incident Reporting help you comply with?
- RIDDOR 2013 - Reporting of Injuries, Diseases and Dangerous Occurrences. Health and Safety at Work Act 1974 Section 2. Management of Health and Safety at Work Regulations 1999 Regulation 5. ISO 45001:2018 Clause 10.2 - Incident investigation.
Related Modules in Incident Management
Near Miss Reporting
Prompts reporting of near misses and potential hazards before an incident occurs. Trend analysis, reporting and recognition capabilities.
Accident Investigation
Formal investigation process including root cause, witness interviews, evidence gathering and follow-up of corrective actions.
Industry sectors that use this module
From the blog
22 Oct 2026
Accident, Near Miss or Dangerous Occurrence? How to Classify Workplace Events
Learn how to classify workplace events and strengthen incident reporting with clear definitions for accidents, near misses and dangerous occurrences.
22 Oct 2026
Incident Reporting Metrics: Which Safety KPIs Are Worth Tracking?
Discover which safety KPIs matter, from near misses to incident rates, and how an incident reporting system helps track trends and improve safety.
22 Oct 2026
RIDDOR Explained: What You Must Report, to Whom, and by When
Learn what workplace incidents must be reported under RIDDOR, who reports them and when, with guidance on incident reporting and compliance.